A guided Excel workbook and printable examples connect a commercial lighting brief to its configuration, evidence and handover record.
A luminaire schedule identifies what is proposed. A technical submittal connects that selection to the documents needed for review. A commissioning record captures how the agreed installation should operate. Keeping those jobs distinct makes unresolved questions easier to see.
Download the blank templates
Download the Modaluce technical submittal Excel workbook. It includes instructions, completed examples, a guided review record and the three original schedule formats on separate tabs:
- Luminaire schedule: identify the mark, location, exact fitting, engine, optic, mounting, scene, driver and matching photometry.
- Technical evidence register: record source documents, revisions, configuration, operating state, reviewer and outstanding questions.
- Colour-controls handover: record the driver, channel map, agreed preset, takeover, signal-loss and restart requirements, test evidence and responsible parties.
The PDF companion explains the method and shows fictional completed answers. For existing data workflows, the unchanged luminaire CSV, evidence CSV and handover CSV remain available.
The Excel workbook combines editable schedules with instructions and fictional worked answers. Add a record for each relevant mark, document review or operating configuration. The legacy CSV exports retain their original blank format for existing workflows. Blank fields mean unresolved information, not acceptance.
Start with the actual configuration
Use the luminaire mark to connect the schedule, drawings and supporting documents. Identify the model and available light engine, the intended optic and the mounting arrangement. Where one housing has several configurations, a family name alone is insufficient.
Record the white or colour scene represented by the available photometry. Include a file reference and document revision that can be checked by the project team. The IES and LDT guide explains why a file for a different optic or state cannot silently stand in for the selection.
Separate evidence from a review decision
The evidence register can reference approved datasheets, installation instructions, photometry and configuration-specific controls information. It does not create missing documents or certify the values entered.
Assign a responsible reviewer and a clear status through the project's own process. Retain open questions until they are resolved. Environmental suitability, drainage, loading, electrical installation and applicable project requirements still need the relevant professional assessment.
Define what handover must demonstrate
For a colour installation, record both the required operating behaviour and what commissioning actually demonstrated. Keep the agreed preset/intensity, control personality, address/channel map, DMX takeover, signal loss and restart sequence separate.
Identify the equipment and mode tested, the evidence reference, the person responsible and the date accepted. If photography or filming matters, record the assessment conditions rather than entering an unsupported universal camera-safe statement.
Use the commissioning guide and driver modulation explanation to frame those questions.
Use the templates within the project process
The templates are general coordination aids. They are not approved installation methods, contractual schedules, completed compliance documents or substitutes for the responsible design and installation reviews. They do not change Modaluce's issued product instructions or warranty terms.
Use the commercial specification checklist for the wider procurement review and the commercial collection to develop the selection. Bring the current schedule and unresolved configuration questions to a technical discussion.
Use the schedules and the companion evidence record together
Keep the three existing blank schedules unchanged: the luminaire schedule identifies the selection, the technical-evidence record links supporting documents, and the controls-handover record retains operation and responsibility.
Complete only what is known. In the supporting example, an unidentified engine and mismatched file remain unresolved rather than being filled with an invented approval. Read the field guide before editing; reference actual project documents instead of copying private content into a public worksheet.
The new companion record adds document-reading instructions and an example without changing those original schemas or making extra fields mandatory for warranty. The datasheet guide explains how to assess the source's scope.
Use the submittal companion Excel workbook for the editable record, instructions, field guidance and fictional worked examples. The PDF companion provides a printable guide. All worked examples are fictional and are not project records, product-test results or accepted specifications.
